About Office 365 for RRU Staff, Faculty and Students

Office 365 is available for FREE for all active RRU staff, faculty, adjunct faculty, associate faculty and students in credit programs.  Students enrolled in non-credit programs/courses through Professional and Continuing Studies are not eligible for free access to Office 365.  Thesis Committee members and Supervisors are eligible for an Online only version of Office 365.)

As of June 17, 2024, you will be required to use Multi-Factor Authentication (MFA) to log into your RRU Office 365 account

You can find detailed instructions to install MFA here. Please return to this page once you have configured MFA.

Please do not install on RRU laptops and desktops

Office 365 is already install on all RRU computers. The Office applications CAN be installed on RRU cellphones.

What is Office 365?

Office 365 is a mix between web-based versions, mobile versions and fully functioning software versions of Microsoft Office.  Office 365 is delivered to users through the cloud and includes the following:

  • A full version of the traditional Microsoft Office suite of applications which can be installed on up to 5 PCs or Macs.  This includes:


    • Microsoft Word

    • Microsoft Excel

    • Microsoft PowerPoint

    • Microsoft Outlook (Access to RRU email is not allowed through Outlook to students on a personal computers)

    • Microsoft Access (Not available for Mac)

    • Microsoft OneNote

    • Microsoft Publisher (Not available for Mac)

    • Microsoft OneDrive (1 terabyte of free space)

    • Microsoft Teams

  • A web based version of the same Microsoft office software listed above available on any computer with an Internet connection. Note Microsoft Outlook is not available as a web based application.

  • You are also able to use unrestricted versions on Microsoft Office for iOS, Android, and Windows Mobile on 5 tablets (Windows, iPad, and Android) and 5 phones (Windows, iPhones, and Android)

Office 365 is a subscription.  Once you have installed the software you will have the latest version of Microsoft office installed available for your computer and operating system.  .

Why would you want to use it?  If you already have the latest version of Microsoft Office then you might not want to switch to this subscription based service.  However when you sign up for the Microsoft 365, you get so much more functionality and are able to install the software on up to 15 different devices (5 computers, 5 tablets and 5 phones). Also you are still able to use your current version of Microsoft Office if you wish, even with this subscription.

What are the terms and conditions?

You will have free access to Office 365 for as long as you are active:

  • Students - you are active in a credit program

  • Faculty - you are actively teaching (or in between two contracts)

  • Staff - you are currently working (or on a temporary leave of absence)

When you are no longer an active student in a credit program, access to the software will be removed within 30 days. If you leave your employee position at RRU or no longer have a contract to teach with us, you will lose access to the software.

What are the system requirements?

Office 365 requires Windows 7 or higher. Mac users need OS X 10.10 (or later). You'll also need Internet access to install Office 365 and to activate and manage your subscription (once a month). You'll need a compatible browser. IE 9, Firefox 12, Safari 5, or Chrome 18. Regarding hardware, at the very least, your local system will need the following.

  • 1 GHz processor or Intel processor (for Macs).

  • 1 GB or RAM (32-bit); 2 GB RAM (64-bit).

  • 3 GB of available hard disk space; 2.5 GB for Macs.

When I say at the very least, I mean that Office 365 will run, but it will be slow (really slow... really, really slow). Users with older systems might face significant upgrade costs before they can move to Office 365.

(Microsoft system requirements)

I understand, what do I do next?

If you are ready and you understand the agreement, please proceed to the instructions to Log into your Office 365 Account.

Related Pages

How to Contact the Computer Services Department

Submit a ticket
To submit a ticket, you will be required to log in using your FULL Royal Roads email address (detailed instructions here)
New! If you do not have a full RRU email address (students not currently in a credit program and/or visitors), you can create a portal account using your personal email address.
Email us at IT Customer Service
Contact Form
Phone: 250-391-2659 Toll Free: 1-866-808-5429
Come visit us in the Sequoia Building
Hours of Operation