CMS

These training resources are intended for those with permission to edit content on the RRU website.   

To edit web content, you must have a role on the site.  Roles have permission to access particular areas and do certain things on the site.  If you need to be assigned a role, please ask your manager to submit a ticket to IT requesting Writer, Editor or Publisher access, depending on your departmental needs, and indicating which department you are with.

If you're responsible for web content at RRU, you need to know about the following four kinds of information.  If you have suggestions for additions or modifications to this documentation, please contact the Web Strategist.

Writing for the Web

In the summer of 2021, we launched our new website which is a modern system with a fresh new design.  We also edited most existing content so that across the whole site, we have one tone and voice and all of our writing follows university guidelines.

To be a successful contributor to our web presence, it's important that you are familiar with those guidelines so that your writing fits in with existing content.  Please read these Writing for the Web resources before adding or editing content on the website:

1. Voice and tone
2. Online reading trends
3. Tips for readability
4. Avoiding common mistakes
5. Accessibility
6. Image guidelines
   1. Image tips
7. RRU Editorial Style Guide
8. RRU Editorial Style Guide (at-a-glance) (print and keep near your keyboard!)
9. Writing exercises (worksheets to help you make good writing decisions)

Governance, Roles, Workflow, Content Ownership

Website Governance

Roles and Permissions

Workflow and Content ownership (diagrams)

Workflow (CMS diagrams)

How to get help

Anchor-GetHelpForCMS

Problems or questions relating to the content including adding new pages or changing navigation

Contact the Web Strategist

Using the CMS

Technical details

Our website uses Drupal version 8 as the Content Management System (CMS) and is hosted by Yellow Pencil, a company that worked with us to complete the upgrade. Together, we designed and built templates for many of the different kinds of pages we use on our site, such as a topic page, a faculty biography page or a news page. Each template allows you to choose from a selection of components (building blocks) that you can use to format your page in a particular way.  Using these, you can create your own web pages that fit nicely into the existing site. You can find more information about content page types and components below. 

Hands-on

(1) Take a tour of the site

(2) Review the glossary and definitions

(3) Learn about the types of components you can add to pages

(4) Using the right images on the website 

(5) Log in to the site

(6) Add new content (add/edit a page)

(7) Get familiar with how different fields behave

(8) Things not to do/change on the new website

(9) Best practices

(10) Add a new topic page

(11) Bumps and wrinkles (tips and tricks)

(12) Learn about other content page types (and how to create them)

(13) Custom Course Lists

Quick links:

• Add new content
• Best practices to use on the new website
• CMS tips and tricks
• Content page types
  • Add/Edit a Basic Page
  • Add/edit a Call to action block
  • Add/edit a contact block
  • Add/edit a contact landing page
  • Add/edit a Course offering page
  • Add/edit a course page
  • Add/edit a faculty bio
  • Add/edit a financial aid and awards item page
  • Add/edit a footer
  • Add/edit a governance document
  • Add/edit a homepage
  • Add/edit a listing page
  • Add/edit an advancement donation item page
  • Add/edit an Advancement Page
  • Add/edit an alert page
  • Add/edit an award recipient page
  • Add/edit an events page
    • Add/edit an event for Crossroads
    • Add/edit an event for United Way
    • Add/edit a public facing event
  • Add/edit a news article page
  • Add/edit a policy - academic regulation
  • Add/edit a profile page
  • Add/edit a program area landing page
  • Add/edit a program intake page
  • Add/edit a program page
  • Add/edit a social media channel page
  • Add/edit a Story
    • Add/edit a story (Advancement)
    • Add/edit a Story (school blogs)
  • Add/edit a testimonial page
  • Add/Edit a transfer agreement detail page
  • Add/edit a tuition item page
  • Add/edit a webform
    • Add / Edit Job Application
  • Add/Edit Job Detail page
  • Add / Edit Peacock award listing page
  • Add / Edit Peacock Award Nomination Page
  • Edit a landing page
  • Edit a topic page
  • Publishing options
• Custom Course Lists
• Field types in the CMS
• Glossary and Definitions
• Governance
• Image Guidelines
• Images on the website
• Log in to the CMS
• Program pages - Cecilia
• Roles and permissions in the CMS
• Site Map
• Take a tour of our site
• Taxonomy in the CMS
• Things not to do on the new website
• Types of components
  • Add/edit Accordion block component
  • Add/edit Call to action component
  • Add/edit Child page component
  • Add/edit Child triple text block component
  • Add/Edit Featured links
    • Add/edit Featured links component on www
    • Add/Edit Optional Featured Links on HP
  • Add/edit Feature profiles component
  • Add/edit Feature testimonial component
  • Add/edit Image call to action component
  • Add/Edit Inline Call to Action
  • Add/edit Media block component
  • Add/Edit PDF Listings Holder
    • Add/Edit PDF Listings holder (HP)
    • Add/edit PDF listings holder component (www)
  • Add/edit Table component
  • Add/edit Testimonial component
  • Add/edit Text and Media block component
  • Add/edit Text block component
  • Add/edit Two column text block component
  • Examples and details about components
• Workflow (CMS)
  • Workflow diagrams (CMS)
• Writing Exercises