Create an Auto-Signature in Outlook (Office 365)

An Auto-Signature is the block of text that appears automatically at the bottom of emails that you send. This auto-signature should contain text informing people of your name, title, and phone number at the very minimum. Royal Roads actually has a standard auto-signature that should be used by all staff and faculty. This is so that there is brand consistency. 

Please see this page for an example of the RRU standard signature block

In addition, you can create one or more personalized signatures in Outlook.  You can have one for business emails and one for informal emails.  You can also use additional signatures to quickly insert text that you frequently send, saving you valuable time instead of retyping the same information over and over.

How to set up a signature in Outlook

1. If you have not already done so, copy the signature from someone else or a previous email you have sent.
2. Open a new email message
3. Click on Signature → Signatures...
   
4. To create a new signature, click the New button.  (or you can select a previous signature to modify it, remember to hit save when you are done)
5. Type a name for this signature, it can be anything you want, we recommend "New", click OK
6. With the "New Message" highlighted at the top, select when you want to use this signature.  If you want it for only New Messages then select New beside the New Messages: option.  You can use this signature for both new and replies, or later create a special reply signature.
   
7. Type or (or paste the information you copied in step 1) your signature.  Please note that you can adjust font, colours, size and other features.  We do not recommend you add pictures, icons or links because this can increase the size of every email you send, and it can cause the message to be blocked by some servers.
8. You are done, but if you want to also create another auto-signature (maybe a Reply one?), then repeat steps 3-7
9. Click OK to close the Signatures window.