Chef: Create Resource

Chef links directly to this page for reference. Do not delete this page.

Who/what is a resource?

Chef is the friendly interface to the RRU Resource Management system (Unit 4). Chef relies on Unit 4 for information about organizational structure, and roles within itself to determine access to certain functionality. If you were a CAMP Admin, you will notice some differences in how Chef behaves vs. how CAMP behaved.

A resource is any person with a non-student relationship with RRU. This includes employees, academic contractors, non-academic contractors, and guests.

  • Only managers/resource administrators or delegates can create employee resource records and submit them for approval from HR. Records are released for computer account creation once HR approves. Only HR can terminate a computer account/employment for employees.

  • Resource administrators, delegates, and ‘delegates for contractors’ can create and submit contractor resource records. No approval is required from HR. Records go immediately for computer account creation. This same group can terminate a computer account/employment for contractors.

More about types of resources

Choose from these types

Comments

Managed by manager/resource administrator?

Managed by delegate?

Managed by 'delegate for contractor?

HR approval required

Choose from these types

Comments

Managed by manager/resource administrator?

Managed by delegate?

Managed by 'delegate for contractor?

HR approval required

Academic Contractor

  • paid by Finance

  • Associate Faculty, facilitators, Thesis and Dissertation supervisors, etc.

 

Contractor

  • paid by Finance

  • hired for non-academic work

  • includes project managers, certain specialists, etc.

 

CUPE

  • paid by Payroll

  • in the employee (CUPE) union

 

Exempt

  • paid by Payroll

  • non-union employees

 

Guest

  • not paid

  • Board of Governors, guest speakers, etc.

 

Research

  • paid by Payroll

  • hired specifically for research work

 

RRUFA

  • paid by payroll

  • members of the faculty (RRUFA) union

 

Enter resource information

Don’t make this mistake

Wait! A common mistake is to enter the preferred name incorrectly. Correcting a wrong name requires a name change which involves multiple departments and can be delayed due to resourcing. Please see the example below.

First name

Preferred Name

Last Name

Correct?

First name

Preferred Name

Last Name

Correct?

Robert

Bob

Smith

Yes!

Robert

Bob Smith

Robert

No.

In the ‘preferred name' field, please enter just the name by which the person wants to be called, like ‘Bob’.

Information about the fields on the form

Follow the prompts as you enter information in the form.

Here’s important information about some of the fields:

You’ll choose a resource type to get started.

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The list of resource types in the drop down list come from Unit 4.

When an employee type resource is added, there is an approval checkpoint at HR before the record is moved along to have a computer account generated. And HR is the only group who can terminate a computer account.

The employee types are CUPE, Exempt, Research, and RRUFA.

When a contractor type is added, there is no HR involvement. Information goes directly to the computer account creation process. Resource administrators can manage the computer account termination date.

The contractor types are Academic Contractor, Contractor, and Guest.

Regardless of the resource type, some personal information is required: