Zoom: How to add a Zoom meeting to your course with the Zoom Meeting activity

This tutorial is for the Zoom Meeting activity in Moodle which is the currently recommended approach to using Zoom in Moodle.

You can create a Zoom meeting in your Moodle course site by using the Zoom Meeting activity. You will need to have a Royal Roads Zoom license and a role in Moodle that allows you to edit the course site (e.g., ‘instructor’ or ‘course instructor’). Creating a Zoom meeting activity will make it your meeting and therefore you will be the host of the meeting.

Refer to Zoom: Zoom Meeting Activity Overview for more information on using the Zoom Meeting Activity.

Steps

Turn editing on.

Open

Select Add an activity or resource

Open

Select the Zoom meeting activity.

Give your meeting a title but be sure to include the course, year or section, e.g. Zoom meeting (INDS100, 2023). This will also show up in your Zoom user's dashboard so we recommend doing this to help differentiate the meeting or recordings from others and make it easier to find. It will also help everyone determine if the Zoom meeting in a course has been updated for the current offering once the course has been copied.

Currently you’ll need to manually set Recurrence to No Fixed Time. This allows you to use the meeting at any time during your course without needing to schedule when it's available.

The passcode should be left at the default setting. Students won't need to enter a passcode when they join the meeting through the Zoom activity in Moodle. If you're inviting external guests you may use the Join link, which has the passcode built into it. Do not enable Require authentication to join, as it will require your students to be signed into Zoom to participate in your meeting.

You might notice the breakout room pre-assignment feature shown below. This feature won't generally work at RRU since students usually join Zoom meetings anonymously instead of being signed into Zoom users associated with their RRU email addresses.

The media section gives you some control over initial settings for participants. The default settings are typically fine.

You can designate alternate hosts for your meeting. An alternate host must be signed into Zoom when joining the meeting and the alternative host email address you set must match the email address of the Zoom user that the participant is signed in as.

Recording links for your meeting will, with the default settings, automatically appear in the Zoom meeting activity. If you don't want meeting recordings to become visible to students automatically, uncheck the 'Yes' box in the Recording section. After a recording appears, there is a button to hide it and unhide it.