Zoom: How to add a Zoom meeting to your course with the Zoom Meeting activity

This tutorial is for the Zoom Meeting activity in Moodle which is the currently recommended approach to using Zoom in Moodle.

You can create a Zoom meeting in your Moodle course site by using the Zoom Meeting activity. You will need to have a Royal Roads Zoom license and a role in Moodle that allows you to edit the course site (e.g., ‘instructor’ or ‘course instructor’). Creating a Zoom meeting activity will make it your meeting and therefore you will be the host of the meeting.

• You can create a Zoom meeting for your students with a couple clicks, without leaving Moodle (no need to manually visit Zoom.us), and students simply navigate to the Zoom activity to join the meeting (no need to manually add a meeting link).

• Cloud recordings will automatically be shared with your students in the Zoom activity (this can be disabled while creating the meeting).

• You'll automatically become the host of your meeting if you join the meeting using the Zoom activity.

• Need to invite external participants? (participants who cannot access the Zoom meeting activity in this course) Send them the Join link from the Zoom meeting activity.

Refer to Zoom: Zoom Meeting Activity Overview for more information on using the Zoom Meeting Activity.

From the main course page, enable Edit mode at the top right.

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Locate the section in your course where you want to add the Zoom meeting. At the bottom of the section select the Add an activity or resource button and then select Zoom meeting.

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Give your meeting a title but be sure to include the course, year or section, e.g. Zoom meeting (INDS100, 2023). This will also show up in your Zoom user's dashboard so we recommend doing this to help differentiate the meeting or recordings from others and make it easier to find. It will also help everyone determine if the Zoom meeting in a course has been updated for the current offering once the course has been copied.

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It will default to being a recurring meeting with No Fixed Time. This allows you to use the meeting at any time during your course without needing to schedule when it's available.

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The passcode should be left at the default setting. Students won't need to enter a passcode when they join the meeting through the Zoom activity in Moodle. If you're inviting external guests you may use the Join link, which has the passcode built into it. Do not enable Require authentication to join, as it will require your students to be signed into Zoom to participate in your meeting.

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The media section gives you some control over initial settings for participants. The default settings are typically fine.

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You can designate alternate hosts for your meeting by adding their email addresses here. Multiple email addresses can be separated by either commas or semicolons.

For the alterantive hosts features to work:

• The email addresses you add must be for users who have RRU Zoom licenses.

• When the alternative hosts join the meeting they must be signed into Zoom using as the same Zoom user the email address is associated with. If they join the meeting and do not appear as a host or co-host, this is usually the cause.

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Recording links for your meeting will, with the default settings, automatically appear in the Zoom meeting activity. If you don't want meeting recordings to become visible to students automatically, deselect the option shown below. If you deselect this option, the recording will still automatically appear in the Moodle Zoom activity but it will be hidden to students. Recordings can easily be hidden or unhidden.

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