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Chef links directly to this page for reference. Do not delete this page. |
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Who/what is a resource?
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Chef is the friendly interface to the RRU Resource Management system (Unit 4). Chef relies on Unit 4 for information about organizational structure, and roles within itself to determine access to certain functionality. If you were a CAMP Admin, you will notice some differences in how Chef behaves vs. how CAMP behaved. |
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First name | Preferred Name | Last Name | Correct? |
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Robert | Bob | Smith | Yes! |
Robert |
| Robert | No. ❌ In the ‘preferred name' field, please enter just the name by which the person wants to be called, like ‘Bob’. |
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If you inadvertently create a resource with the wrong name or wrong spelling, initiate the name change process to get it fixed. Once a resource has been created, the identifiers for that person are integrated throughout our systems and cannot be deleted anymore. The only way to fix the mistake is to do a name change on the records. |
Information about the fields on the form
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The contractor types are Academic Contractor, Contractor, and Guest.
Regardless of the resource type, some personal information is required:The information collected for an employee type is slightly different than that collected for a contractor
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-1- The personal email address must be unique to this person
(If this person is a student, they’ll have an email address on file. The email address you provide here must be different from that one. We know this is the same person but they have two identities here and each needs a unique email address.)
-2- Legal first name (the name they would provide to payroll because of CRA related things)
-3- Their preferred name (the name they use daily; this will be used for the computer account and email address)
-4- Their last name
The personal information is used to check for existing/duplicate records. Here’s more information about how duplicate checking works.
The rest of the information collected varies by resource type. An example is shown below, where Chef is asking for “employment details”. This is for an employee type. If this were a contractor type, Chef would be asking for “business details”.
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-4- The Contract start date is the date the new person will start work.
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Regular employees Employees will not have an account expiry date so there will be fewer notices about account expiry dates than you received previously. Term employees and contractors Contractors have expiry dates. You will continue to receive notices about these. All of these notices come from the account management process, not Chef, just as they did not come from CAMP in the past. The account creation & termination process isn’t changing right nowhasn’t changed yet. |
-5- Indicate where computer account related notices should go. Many departments use a shared email box for this so that more than one person can respond to notices.
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-7- By default, new people are not added to the Contact directory located on www.royalroads.ca. Toggle this on if you want the new person’s name to be listed in the directory. A resource administrator can toggle this on behalf of a new person when they are entering the record. Once the record has been saved, only the person can toggle this option.
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If the new person is faculty or associate faculty, they may wish to have a biography included in the Faculty Directory. If so, you’ll ask for that in the provisioning form, which you can complete once the person has a computer account. |
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