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-Step 1- Move files from your RRU OneDrive is to:

• sign into office.com

• go to OneDrive

• find the files you want to move & select them

• download them to your computer to a location of your choosing

• (they still exist on your RRU OneDrive at this point; you’ve taken a copy)

-Step 2- Before you buy a subscription, log out of your RRU MS account

• open Word

• click on the avatar in the upper right corner (most likely the avatar is your initials)

• click ‘Log out’

• close any other MS apps you have open such as Excel, PowerPoint, Outlook etc.

-Step 3- Buy the license

• If you’re in Canada, you can buy a subscription from Microsoft.

• When you do that, you’ll need to register with a non-RRU email address. Let’s say it’s yourfirstname.yourlastname@gmail.com.

-Step 4- Log into your new subscription of Office

• open Word

• you’ll be asked to login

• enter your MS credentials (yourfirstname.yourlastname@gmailcom + password)

• now you can open Excel, PowerPoint, Outlook etc. All of these will understand that you are logged in using the new subscription

-Step 5- Copy the files you downloaded… to your new OneDrive space

Note: you don’t need to copy your files up to the new OneDrive space; you can access them from your local drive if you wish. If you go this route, please make sure you have a backup scheme in place to prevent data loss.

• Access your new OneDrive space

• Copy the files from the download location to the OneDrive

• Consider deleting the downloaded copies to prevent confusion

Your RRU email address is linked to your RRU Login, so as long as you have an active RRU Login, you will continue to have an RRU email address. This change only impacts “how” to access your RRU email address.

If you usually check your RRU email using Outlook.office.com, you can keep doing that. No change is required.

If you usually check your email on your phone, you can keep doing that. No change is required.

If you usually check your email on a iPad or tablet, you will need to have a personal subscription for this to work.

If you check your email using Outlook on your computer using your assigned RRU license, you will need to purchase a new personal license for Office. Then you simply need to switch the license on your computer. We recommend you do the following for the smoothest transition.

Your A1 license will give you access to a OneDrive space. You will not lose access to files you’ve saved on your RRU OneDrive. You can choose to leave your RRU files on your RRU OneDrive space and access them just as you do now using the OneDrive app on your desktop, even after you purchase a subscription (which will give you access to a personal OneDrive space as well). These will show up as two different OneDrives in File Explorer similar to this:

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But if you prefer to move your RRU OneDrive files to your new personal OneDrive space, you can use one of these two methods:

1. Using the OneDrive Web Interface:

   • Log in to the school OneDrive: Go to OneDrive and sign in with their school account.

   • Download Files: Select the files/folders to move, click Download, and save them locally.

   • Upload to Personal OneDrive:

     • Log in to the personal Microsoft account.

     • Drag and drop or upload the downloaded files.

2. Using OneDrive Sync App:

   • Set up both accounts:

     • Install the OneDrive sync client on your device.

     • Sync the school OneDrive to one folder.

     • Sync the personal OneDrive to another folder. (see earlier comment about having 2 different OneDrives)

   • Transfer files locally:

     • Move files from the school OneDrive synced folder to the personal OneDrive folder.

Please note: always be aware of information privacy when downloading files. Identifying information should not be downloaded to your personal computer.