RRU has been on a mission to move Exchange to the cloud for some time. We started with non-student mailboxes, then student mailboxes, and now we’re moving distribution lists.
Why are we doing this? To keep our technology current, pave the way for the new communications system, and take advantage of integrations between the Microsoft 365 suite of applications.
If you’ve memorized the names of the distribution lists you use often, you’ll have to re-memorize the new names.
In Outlook, when you start typing a distribution list in the ‘To’ field, you are offered suggestions of people, mailboxes, and distribution lists that you use frequently. Many of these will no longer work because they’ve been assigned new names.
Here’s an example:
@RRU-EPMO-Ambassadors will no longer work because that will have been renamed.
You can hit that X to the right to delete the distribution list name from your ‘recently used’ list, if you like. Or wait for it to be replaced with things you use frequently over time.
Notice that RRU Student Services, RRU-Key-Requests, and RRU Computer Accounts don’t have an ‘@' symbol to the left. That’s because these are mailboxes, not distribution lists. These are not changing.
Open a new email message and click on the ‘To’ field. This will open the global address list. All distribution lists and mailboxes etc. will be displayed here.
(you still see the ‘RRU’ here because this is a screen shot of how it is now.)
If you can’t read the full name of the distribution list, grab the column divider between ‘Name’ and ‘Title’ (highlighted in yellow) and slide it to the right.
Alternately, you can type something in the ‘To’ field and then press Ctrl-K to have a list of possibilities displayed, from which you can choose.