What is a resource?
Chef is the friendly interface to the RRU Resource Management system (Unit 4) and Chef which is role based, follows the lead of Unit 4. If you were a CAMP Admin, you will notice some differences in how Chef behaves vs. how CAMP behaved.
A resource is a person who works in any capacity at RRU.
Only hiring managers or delegates can create employee resource records and submit them for approval from HR. Records are released for computer account creation once HR approves. Only HR can terminate a computer account/employment for employees.
Hiring managers, delegates, and ‘delegates for contractors’ can create and submit contractor resource records. No approval is required. Records go immediately for computer account creation. This same group can terminate a computer account/employment for contractors.
Choose from these types | Category | Managed by hiring manager? | Managed by delegate? | Managed by 'delegate for contractor? | HR approval required |
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Academic Contractor | Contractor |
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Contractor | Contractor |
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CUPE | Employee |
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Exempt (non-union employee) | Employee |
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Guest | Contractor |
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Research | Employee |
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RRUFA | Employee |
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Enter resource information
Wait! A common mistake is to enter the preferred name incorrectly. Please see the example below.
First name | Preferred Name | Last Name | Correct? |
|---|---|---|---|
Robert | Bob | Smith | Yes! |
Robert |
| Robert | No. ❌ Please enter just the name by which the person wants to be called, like ‘Bob’. |
Follow the prompts as you enter information in the form.
Here’s important information about some of the fields:
-1- the Primary Groups field is a drop down list that is the same as the list we used in CAMP. Eventually, this will change so that we’re using the information from Unit 4 but that’s too big of a change to make right now.
-2- / -3- The Campus Location and Office Building fields, and others you may encounter, are drop down lists from which you can choose a predetermined value. Managing information this way ensures consistency in data collection and in reports.
-4- The Contract start date is the date the new person will start work.
Regular employees will not have an account expiry date so there will be fewer notices coming from Chef than you might expect. Term employees and contractors have expiry dates. You will continue to receive notices about these.
-5- Indicate where computer account related notices should go. Many departments use a shared email box for this so that more than one person can respond to notices.
-6- Only positions that report to this hiring manager (according to Unit4) will display in this dropdown list, even if it’s the delegate entering the information.
-7- By default, new people are not added to the Contact directory located on www.royalroads.ca. Toggle this on if you want the new person’s name to be listed in the directory.
If the new person is faculty or associate faculty, they may wish to have a biography included in the Faculty Directory. If so, contact the web strategist to get started.