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This page is a work in progress.
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Why do we limit who can see records in CHEF?
Unit4, the resource management system, is aware of who reports to who and who is responsible for managing the records for contractors. Access to records is determine by the organizational structure (and record maintenance responsibility) defined in Unit4. Chef is the friendly interface to the resource management system and uses roles related to Unit4 to manage access to records.
CAMP allowed people access to information they didn’t need to do their jobs. To deal with privacy and data security, it is necessary to lock down access to the records per the organizational structureThe resource management system and its sidekick, Chef, are doing a better job of managing the privacy of information.
How do ‘end dates’ work for my RRU resource record and my computer account?
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Contractors of all kinds will have a ‘contract end date’ on their resource record and their computer account. if their contract end date chnageschanges, the resource administrator or delegate will edit the record in CHEF to indicate the new end date. That end date will be used to expire the computer account.
This is a change from how CAMP behaved because in CAMP, everyone had an end date and hiring managers/resource administrators had to intentionally renew/extend computer accounts at least every two years by responding to notifications from CAMP. Hiring managers/resource administrators will no longer have to ‘renew’ or ‘extend’ computer accounts for full time staff. When it is time, People and Culture will terminate those computer accounts. Resource administrators and delegates will be able to manage the computer account end dates for contractors.
I missed the ‘end date’ and now the account has expired, what do I do?
If you do not update the date BEFORE the account expires, you will need to go back into CHEF and Create a new Resource. When prompted you will select the existing person and this will re-activate the account when you are done.
What is the process to set up a new employee? A new contractor?
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Yes, both you and the other supervisor/manager will see this person listed under “My Team”.
Why is the information I see in Outlook
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, Teams, and on the www directory incorrect, even though the information in Chef IS correct?
Currently (2024-10-07) the data we see in Chef comes from either the CAMP database or Unit4, depending on which function you’re using.
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Why are we using the CAMP database if CAMP doesn’t exist anymore? Because we’ve just taken the first step in decommissioning CAMP. We could not disconnect the CAMP database from everything at the same time because everything would have broken. We’ve replaced the application called CAMP with the application called Chef. And at the same time, we linked Chef to the (new!) resource management system. But the CAMP database is still connected to Chef. Next steps will include making changes to how There’s still a lot of work to be done for us to fully disconnect the CAMP database from all other systems. As that work moves along, the information is shared in the directories among other thingsand in Outlook and Teams will line up with the official information in the Resource Management system. |
Where we see data | Where does it come from? |
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 | When someone looks at their own profile or when a manager goes to ‘My Team” and pulls up someone’s record in Chef, they are looking at information from Unit4, the resource management system. Here, you’ll see the official position name etc. |
  | In all of the Chef ‘Directory’ functions, whether it’s a ‘search’ or ‘organizational directory’ or ‘phone directory’, you’ll view information on a card, shown on the bottom picture. The information on this card comes from the CAMP database. Why? Because we cannot disconnect everything at once. The position name/title you see here may be the same as that on file in the Resource Management system OR it may be whatever title was entered into the text field in CAMP back in the day. |
 | When you look at someone’s ‘organization’ information in Outlook, the data you see comes from the CAMP database. Why? Because we cannot disconnect everything at once. The position name/title you see here may be (coincidentally) the same as that on file in the Resource Management system OR it may be whatever title was entered into the text field in CAMP back in the day (more likely). The ‘organizational structure’ shown here does not reflect the official organizational structure. Instead, it’s reliant on the email address listed as the ‘computer account notification email’. This is not ideal and won’t be this way forever. But it is this way right now and cannot be changed at this time. |
 | When you look at organizational data in Teams, same as above. |
 | The information you see when you look up a person in the contact directory on www comes from the old CAMP database so like Outlook and Teams, it may well be out of sync with Unit4. And just like Outlook and Teams, the content showing in the directory will be improved over time. |