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Why are we changing licenses from ‘A1 Plus’ to ‘A1’?

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We will replace your A1 Plus license type with the new A1 license type effective December 9, 2024.

No action is required by you.

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Expand
titleWhy is an MS license required?

MS requires that all users of MS applications have an appropriate access license. These licenses also allow Microsoft to provide updates, security enhancements, and support for the tools we use daily.

RRU issues MS licenses to all students, staff, faculty, guests, etc. to ensure that each person has appropriate authorized access to MS software and services.

The new A1 license is primarily designed for lightweight, cloud-based use, which is optimal for educational environments that rely on internet connectivity and browser-based applications​.

  • allowed downloading & installing of Office apps 

  • provides access to web versions of core Office apps like Word, Excel, PowerPoint, and OneNote 

  • potentially provided more storage space on OneDrive 

    • supports collaboration and communication through Teams, OneDrive, SharePoint, and Exchange for email 

  • provides access to other tools such as Sway, Forms, and Stream. 

  • provides access to some applications like Access and Publisher

    • Expand
    titleWhat will change when I am assigned an A1 license? What is different between the two license types?

    A1 Plus 

    A1 

    • does not allow downloading and installing; must use apps online 

    • provides access to web versions of core Office apps like Word, Excel, PowerPoint, and OneNote 

    • provides 100GB storage space on OneDrive 

    • supports collaboration and communication through Teams, OneDrive, SharePoint, and Exchange for email 

    • provides access to other tools such as Sway, Forms, and Stream. 

     

    Expand
    titleAm I affected by this license change?

    You may be affected, depending on whether you used the license issued by RRU and even depending on how you used it.

    There IS a change for you if:

    There is no change for you if:

    You previously downloaded and installed Office on your computer at home using the A1 Plus license issued by RRU.

    You use your own personal or company MS license on your non-RRU computer.

    You use Office 365 through RRU’s license exclusively online.

    If you previously installed Office on your computer using the RRU license, the installed version of Office will no longer function either on December 9 or after a 30 day grace period, so January 9.

    • At that point, you’ll need to log into http://office.com/ using your RRU Login and password.

    • Documents already saved on your desktop are accessible from http://office.com/ (popup blockers may prevent this so you may need to adjust the blockers).

    • New documents will be created from http://office.com/ .

    Expand
    titleHow can I tell if I'm using an RRU Office 365 license or my own?

    The fastest way is to open an Office app like Word, Excel, or PowerPooint and look in the upper right of the screen. You’ll see the name of whoever is logged in. Click on the little image (This could be a picture as shown below, or it may be your initials, etc.).

    image-20241128-164302.pngImage Added

    If you “@royalroads.ca” in the area highlighted in yellow, you’re using an RRU license.

    If you see gmail.com, outlook.com, hotmail.com, etc. showing there, you’re not currently logged in using an RRU license.

    Expand
    titleWhat will change when I am assigned an A1 license? What is different between the two license types?

    The new A1 license is primarily designed for lightweight, cloud-based use, which is optimal for educational environments that rely on internet connectivity and browser-based applications​.

    A1 Plus 

    A1 

    • allowed downloading & installing of Office apps 

    • provides access to web versions of core Office apps like Word, Excel, PowerPoint, and OneNote 

    • potentially provided more storage space on OneDrive 

    • supports collaboration and communication through Teams, OneDrive, SharePoint, and Exchange for email 

    • provides access to other tools such as Sway, Forms, and Stream. 

    • provides access to some applications like Access and Publisher

    • does not allow downloading and installing; must use apps online 

    • provides access to web versions of core Office apps like Word, Excel, PowerPoint, and OneNote 

    • provides 100GB storage space on OneDrive 

    • supports collaboration and communication through Teams, OneDrive, SharePoint, and Exchange for email 

    • provides access to other tools such as Sway, Forms, and Stream. 

     

    Expand
    titleAm I required to use Multifactor Authentication (MFA) to access office.com?

    Yes, you will be required to use MFA to access this online resource. If you have not set up MFA, please refer to these instructions to do that.

    Expand
    titleHow should I log into office.com?

    1. Go to https://office.com/

    2. Click the purple ‘Sign in’ button

      image-20241129-001313.pngImage Added

    3. Enter your RRU Login (for me, cdavid@royalroads.ca) and then hit ‘Next’

      image-20241129-001549.pngImage Added

    4. Enter your usual RRU password (the one you use to log into Moodle, email, etc.) then hit ‘Sign in’

      image-20241129-001658.pngImage Added

    5. You may be required to use Multifactor authentication to access office.com.
      If you have not set up MFA, please refer to these instructions to do that.
      *** if you are outside Canada, contact the Helpdesk (see ‘How to get help’ below) for assistance ***

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