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Cecilia David

Cecilia David

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RRU has been on a mission to move Exchange to the cloud for some time. We started with non-student mailboxes, then student mailboxes, and now we’re moving distribution lists.

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titleWill the name of distribution lists change once they are in the cloud?

Most distribution lists will have a new name once they are migrated to the cloud. There are 2 types of changes:

  • organizational: removing references to old department names etc.
    So, @RRU-AIS-IT-Services-Computer-Services becomes @RRU-IT-Services-Computer-Services.

  • cosmetic: removing ‘RRU’, using caps, dashes, and spaces consistently so that distribution lists appear as expected in the global address list (GAL).
    So, @RRU-IT-Services-Computer-Services becomes @IT Services Computer Services

Some distribution lists can’t be changed just yet because they are used by systems for various reasons. We will come back to these.

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titleWhat changes for mewill I do differently?

If you’ve memorized the names of the distribution lists you use often, you’ll have to re-memorize the new names.

In Outlook, when you start typing a distribution list in the ‘To’ field, you are offered suggestions of people, mailboxes, and distribution lists that you use frequently. Many of these will no longer work because they’ve been assigned new names.

Here’s an example:

image-20241216-210128.png

@RRU-EPMO-Ambassadors will no longer work because that will have been renamed.

You can hit that X to the right to delete the distribution list name from your ‘recently used’ list, if you like. Or wait for it to be replaced with things you use frequently over time.

Notice that RRU Student Services, RRU-Key-Requests, and RRU Computer Accounts don’t have an ‘@' symbol to the left. That’s because these are mailboxes, not distribution lists. These are not changing.

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