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Why are we changing licenses from ‘A1 Plus’ to ‘A1’?

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We will replace your A1 Plus license type with the new A1 license type effective December 9, 2024.

No action is required by you to make that happen BUT this will impact you. You may need to change how you work with Office applications.

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titleAm I affected by this license change?

You may be affected, depending on whether you used the license issued by RRU and even depending on how you used it.

There IS a change for you if:

There is no change for you if:

You previously downloaded and installed Office on your computer at home using the A1 Plus license issued by RRU.

You use your own personal or company MS license on your non-RRU computer.

You use Office 365 through RRU’s license exclusively online.

If you previously installed Office on your computer using the RRU license, the installed version of Office will have many features disabled either on December 9 or after a 30 day grace period, so January 9.

At this point, you’ll only be able to use the online version of Office 365 available at https://www.office.com/ using your RRU Login and password.

  • you can use https://www.office.com/ to open documents on your computer.

    • see “How can I open a document previously stored on my C: drive?” below

    • popup blockers may prevent this so you may need to adjust the blockers.

  • New documents will be created from https://www.office.com/ and saved to OneDrive online.

  • You can download these documents and can open the documents offline, but you will not be able to edit any documents with your local copy of Office 365.

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titleI will buy my own license. How can I make sure I don't lose the files on my RRU OneDrive?

Your A1 license will continue to give you access to your OneDrive for Business (RUURRU) account. You will not lose access to files you’ve already saved on your RRU OneDrive. You can choose to leave your RRU files on your RRU OneDrive and access them just as you do now using the OneDrive for Business app on your desktop.

If you choose to purchase your own Office 365 subscription, then when you can install your Personal OneDrive app (which will give you access to a personal OneDrive space as well). These will show up as a second OneDrive in File Explorer similar to this:

image-20241206-000055.png

But if you prefer to move your RRU OneDrive files to your new personal OneDrive space, you can use one of these two methods:

  1. Using the OneDrive Web Interface:

    • Log in to the school OneDrive: Go to OneDrive and sign in with their school account.

    • Download Files: Select the files/folders to move, click Download, and save them locally.

    • Upload to Personal OneDrive:

      • Log in to the personal Microsoft account.

      • Drag and drop or upload the downloaded files.

  2. Using OneDrive Sync App:

    • Set up both accounts:

      • Install the OneDrive sync client on your device.

      • Sync the school OneDrive to one folder.

      • Sync the personal OneDrive to another folder. (see earlier comment about having 2 different OneDrive)

  3. On your computer, copy from RRU OneDrive to Personal OneDrive

    • Setup both OneDrive accounts on your computer

    • Just like any other computer folder, drag-n-drop files and folders from RRU OneDrive to an appropriate location on your Personal OneDrive.

Please note: always be aware of information privacy when downloading files. Identifying information should not be downloaded to your personal computer.

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