Getting access to Vena / Logging into Vena

Only budget holders, builders, and reviewers will have access to Vena. If your department needs to add someone to one of those roles, email financialadvisory@royalroads.ca, provide the person's name, and indicate what they'll need to do in Vena (approve, build, or view). The Financial Planning team will receive this email and act accordingly. The Financial Planning team will liaise with IT to take care of the technical requirements for providing access.

Once IT has applied permissions, it can take up to 4 hrs for the application to appear.

You can install the plug-in which will be available from Software Centre. Here's how to install it.

1. Click on the Start icon on your computer
2. Start typing ‘Software Centre’
3. Click on the Software Centre app when it is displayed under ‘Best match’\
   
   Inside the Software Centre, you should see ‘Vena Add-in’ close to the top of the list because the default sort mode is ‘most recent’ but you could sort alphabetically if you like, or even search using the search bar to find it.
4. Click on the tile for ‘Vena Add-in’. Wait a few minutes for the install to complete.

That’s it.

If the installation fails, you can also try What to do if the Vena options disappear from Excel .  If that doesn't work, or you still can’t find what you need, please contact the Helpdesk.

1. You must always start here to log into Vena: https://royalroads.vena.io (let's call this door # 1). If you choose to bookmark this or create a shortcut on your desktop, you must use this URL: https://royalroads.vena.io
2. Enter your usual username and password

You're in!

But we'll explain what happens next:

Once you enter your username and password, you'll be redirected to this URL:  (let's call that door # 2). This is normal. You can do the things you expect to do with your budget. You're in the right place.

If you bookmark that URL or create a shortcut to it, that bookmark/shortcut won't work because you'll be attempting to pass through door # 2 without passing through door # 1.

You can find meeting recordings, a Vena contributor 2-page quick reference guide, contact information for your budget support people in Financial planning and the detailed contributor guide here: O:\Staff\Business Planning\public\Planning and VENA Tool Instructions.

RRU - Vena Basics for Contributors (1).docx