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Get to know Chef
Chef has two purposes:
it collects information from resource administrators (or their delegates) about a new person joining RRU and then facilitates the creation of a computer account and email address for them
it is a user-friendly interface to RRU’s resource management system, which is called Unit 4. Individuals can update their own personal address information. Hiring managers/resource administrators can also use CHEF to update existing records for people in their team.
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Log into Chef: https://chef.royalroads.ca |
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What is Chef?
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Chef role definitions
Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.
Roles | Purpose |
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User | assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’) |
Resource administrator | according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records; or they are designated as the resource administrators for contractors that work in their area |
Delegate | assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record) |
Delegate for contractors | assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees |
HR | assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates |
Superuser | assigned in Chef, this person is a system administrator who can do everything in the system |
Chef delegates and delegates for contractors
Find out more about delegates and delegates for contractors in this dedicated page.
Workflow in Chef
Although the processes used to hire employees differ from those used to hire contractors, both involve receiving financial approvals, job postings, interviews, and offers. This is what happens when someone accepts an offer from RRU.
Employee types | Contractor types |
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Computer accounts
(are not created by Chef)
The computer account creation process runs three times each dayevery 2 hours form 8am to 6pm, Monday to Friday. There has been no change to the computer account creation process. The next step in the workflow applies to all records entered into Chef.
Employee Both employee and Contractor contractor types |
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The computer account creation process runs 3 times each weekday. A computer account can be created soon after a record is entered into chef, or 16 hours later, depending on timing. Cecilia: find out who receives the notice directly vs. through the hiring manager and update point a as necessary. |
Notifications from Chef
The two primary uses of Chef are:
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When a hiring manager or delegate submits a new resource record, HR receives an email notification that something is waiting for their review.
When HR approves, the hiring manager receives an email notification that the next step will be taken, which is a computer account will be created.
When HR declines a submission, the hiring manager receives an email notification.
The end
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Notifications from the computer account creation process
(that might feel like they are from Chef but they are not)
As outlined in the workflow section of this user guide, computer accounts are created using the existing computer account creation process. There will be notices resulting from this. These will come from the computer account creation process, not Chef.
Chef
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Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.
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Roles
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Purpose
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User
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assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’)
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Hiring Manager
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according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records
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Delegate
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assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record)
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Delegate for contractors
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assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees
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HR
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assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates
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Superuser
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assigned in Chef, this person is a system administrator who can do everything in the system
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functionality
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This is a list of functions in Chef. We expect that Chef will be evolving for some time so this list may change often.
Menu Options | |
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Create Resource | add a new resource record for an employee, contractor, or other |
Directory | find a colleague to see their location on campus and phone number; connect with them on Teams |
My Profile | edit your record to change your home address, see your position number and description/title |
My Team | view your team’s records in one place |
Permissions | assign roles to people in Chef |
Position Approvals | approve submissions from hiring managers for new employees |
Terminate Employment |
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Role based permissions to functionality in Chef
Chef uses roles (see above) to provide access to the functions available. The following table illustrates which roles have access to tasks completed within Chef
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Menu Options | You | Hiring Manager / Resource administrator | Delegate | Delegate for contractors | HR | Superuser |
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Create Resource |
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| contractors only |
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Directory |
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My Profile |
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My Team |
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| contractors only |
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Permissions |
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Position Approvals |
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Terminate Employment |
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