Page Comparison

1. Hiring Manager enters information about a new employee in Chef

   1. HR receives a notice

2. HR reviews and approves the record & the hiring manager/resource administrator receives a notice

3. Chef adds a new personnel record and a new employment record to Unit 4 (this is the system of record)

4. Chef sends information to the account creation process

1. Hiring Manager enters information about a new contractor in Chef

2. (no approval checkpoint)

3. Chef adds a new personnel record and a new employment record to Unit 4 (this is the system of record)

4. Chef sends information to the account creation process

5. Chef sends information to the computer account creation process and on the next run, a computer account is created for the new person. This includes an RRU email address.

   1. The hiring manager/resource administrator receives a notice when the computer account is ready for an employee so that they can:

      • communicate this to the new person at the right time, providing them with their username, email address, and temporary password

      • visit the provisioning page in Our People to ask for things the new person needs, like access to shared mailboxes, O: drive folders, elevated permissions in corporate software, etc.

   2. Contractors of all kinds receive the ‘computer account is ready’ notification directly. Resource administrators will (for now at least) need to check back in Outlook to see if the computer account/email address has been created yet. Then, they can visit the provisioning page in Our People to ask for things the new person needs, like Moodle access, CTET related development etc.

The computer account creation process runs 3 times each weekday. A computer account can be created soon after a record is entered into chef, or 16 hours later, depending on timing.