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Get to know Chef |
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Chef is a user-friendly interface to RRU’s resource management system, which is called Unit 4. It will collect information about new resources - employees, contractors, guests, etc. - update the resource management system, and manage the creation of computer accounts. Individuals or hiring managers can also use CHEF to update existing records.
Chef role definitions
Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.
Roles | Purpose |
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User | assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’) |
Resource administrator | according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records; or they are designated as the resource administrators for contractors that work in their area |
Delegate | assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record) |
Delegate for contractors | assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees |
HR | assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates |
Superuser | assigned in Chef, this person is a system administrator who can do everything in the system |
More about delegates in Chef
Find out more about delegates and delegates for contractors in this dedicated page.
Workflow in Chef
Although the processes used to hire employees differ from those used to hire contractors, both involve receiving financial approvals, job postings, interviews, and offers. This is what happens when someone accepts an offer from RRU.
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Both employee and contractor types |
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The computer account creation process runs 3 times each weekday. A computer account can be created soon after a record is entered into chef, or 16 hours later, depending on timing. |
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As outlined in the workflow section of this user guide, computer accounts are created using the existing computer account creation process. There will be notices resulting from this. These will come from the computer account creation process, not Chef.
Chef
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Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.
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Roles
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Purpose
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User
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assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’)
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Resource administrator
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according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records; or they are designated as the resource administrators for contractors that work in their area
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Delegate
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assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record)
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Delegate for contractors
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assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees
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HR
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assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates
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Superuser
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assigned in Chef, this person is a system administrator who can do everything in the system
Chef functionality
This is a list of functions in Chef. We expect that Chef will be evolving for some time so this list may change often.
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Chef uses roles (see above) to provide access to the functions available. The following table illustrates which roles have access to tasks completed within Chef.
Menu Options | You | Hiring Manager / Resource administrator | Delegate | Delegate for contractors | HR | Superuser |
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Create Resource |
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| contractors only |
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Directory |
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My Profile |
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My Team |
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| contractors only |
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Permissions |
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Position Approvals |
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Terminate Employment |
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