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This page is a work in progress. If you have questions about the content or questions you’d like us to answer here, please let Cecilia know via Teams or email. Thanks! |
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Why do we limit who can see records in CHEF?
CAMP allowed people access to information they didn’t need to do their jobs. To deal with privacy and data security, it is necessary to lock down access to the records per the organizational structure.
How do ‘end dates’ work for my RRU resource record and my computer account?
All employees and contractors (non-students) will have a resource record in Unit4/HR Core (position management).
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This is a change from how CAMP behaved because in CAMP, everyone had an end date and hiring managers had to intentionally renew/extend computer accounts at least every two years by responding to notifications from CAMP. Hiring mangers will no longer have to ‘renew’ or ‘extend’ computer accounts. They will only have to ‘end’ them.
What is the process to set up a new employee? A new contractor?
Employees | Contractors (academic and non-academic) |
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Everything leading up to when a new employee accepts a job offer and signs their acceptance letter stays the same. | Everything leading up to when a contracted resource signs their contract stays the same. This is true for all contractors. |
At the same point a hiring manager would have entered information into CAMP to create a computer account, they’ll go to CHEF instead. (A computer account will be created and integrations will be made with systems in the background, as required for other business processes to function as expected.) | At the same point a hiring manager would have entered information into CAMP to create a computer account, they’ll go to CHEF instead. (A computer account will be created and integrations will be made with systems in the background, as required for other business processes to function as expected.) |
Hiring managers will visit a specific webform (the link will be provided soon) to select from a list of things that might be needed for a new employee. The list includes things like:
Submitting the form sends requests to the right departments to provide these things. Representatives from the departments may follow up with you or the new person individually if they need more information or to arrange a meeting etc. | Hiring managers will visit a specific webform (the link will be provided soon) to select from a list of things that might be needed for a new contractor. The list includes things like:
Submitting the form sends requests to the right departments to provide these things. Representatives from the departments may follow up with you or the new person individually if they need more information or to arrange a meeting etc. |
Wow! Why does the set up process for employees and contractors look the same?!
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BEFORE a new person signs a letter of offer or a contract, the financial and hiring processes for employees and contractors may look very different. There are good reasons for that, some of them legal. That kind of thing is different than getting the person set up to do their work. |
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The hiring manager knows what the new person needs, so the hiring manager will say ‘yes’ to all the right things.
Can we use shared mailboxes as ‘supervisors’ in CHEF as we did in CAMP?
In 1996, the field “supervisor” in CAMP was meant to hold the name of the actual supervisor/reporting manager of the person we were onboarding.
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But you CAN specify where computer account related messages go.
What kind of notifications will CHEF send? Will I get the same notifications I got from CAMP?
One of the main purposes of notifications in CAMP was to trigger various activities like:
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(If you’re a person who previously received notifications from CAMP and you’re worried that you’ll miss important information, please know that we have the information you shared with Cecilia previously and we will provide for you.)
Can I create/update resource records in CHEF for staff who report to managers who report to me?
The answer is YES, you absolutely can edit records for everyone who reports through to you. And you can add new records, too.
This is because as this manager (circled in yellow), you have access to all records in your organization (shaded in blue), including the people who report to you, who are managers AND people that report to those managers.
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Someone in my team reports to two different supervisors. Does CHEF handle that scenario?
Not yet. We know about it and will be developing a way for supervisors to manage that situation but it won’t be ready for go-live.
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