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Get to know Chef

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Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.

Roles

Purpose

User

assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’)

Resource administrator

according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records; or they are designated as the resource administrators for contractors that work in their area

Delegate

assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record)

Delegate for contractors

assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees

HR

assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates

Superuser

assigned in Chef, this person is a system administrator who can do everything in the system

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Chef delegates and delegates for contractors

Find out more about delegates and delegates for contractors in this dedicated page.

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Both employee and contractor types

  1. Chef sends information to the computer account creation process and on the next run, a computer account is created for the new person. This includes an RRU email address.

    1. The hiring manager/resource administrator receives a notice when the computer account is ready for an employee so that they can:

      • communicate this to the new person at the right time, providing them with their username, email address, and temporary password

      • visit the provisioning page in Our People to ask for things the new person needs, like access to shared mailboxes, O: drive folders, elevated permissions in corporate software, etc.

    2. Contractors of all kinds receive the ‘computer account is ready’ notification directly. Resource administrators will (for now at least) need to check back in Outlook to see if the computer account/email address has been created yet. Then, they can visit the provisioning page in Our People to ask for things the new person needs, like Moodle access, CTET related development etc.

The computer account creation process runs 3 times each weekday. A computer account can be created soon after a record is entered into chef, or 16 hours later, depending on timing.

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