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This page is a work in progress. If you have questions about the content or questions you’d like us to answer here, please let Cecilia know via Teams or email. Thanks! |
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Full time, regular employees will have no end date in Unit4 and their computer account will have no end date. If an employee leaves, the hiring manager/resource administrator will edit the employee’s record in CHEF to indicate the end date. That end date will be used to expire the computer account.
Term employees WILL have an end date on their resource record but their computer account will not. When their term ends, the hiring manager/resource administrator will edit the employee’s record in CHEF to indicate the end date. That end date will be used to expire the computer account.
Contractors of all kinds will have a ‘contract end date’ on their resource record but not on their computer account. When their contract ends, the hiring manager/resource administrator will edit the employee’s record in CHEF to indicate the end date. That end date will be used to expire the computer account.
This is a change from how CAMP behaved because in CAMP, everyone had an end date and hiring managers/resource administrators had to intentionally renew/extend computer accounts at least every two years by responding to notifications from CAMP. Hiring mangers managers/resource administrators will no longer have to ‘renew’ or ‘extend’ computer accounts . They will only have to ‘end’ them.for full time staff. When it is time, HR will terminate those computer accounts. Hiring managers/resource administrators will be able to manage the computer account end dates for term employees and contractors
What is the process to set up a new employee? A new contractor?
Employees | Contractors (academic and non-academic) |
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Everything leading up to when a new employee accepts a job offer and signs their acceptance letter stays the same. | Everything leading up to when a contracted resource signs their contract stays the same. This is true for all contractors. |
At the same point a hiring manager/resource administrator would have entered information into CAMP to create a computer account, they’ll go to CHEF instead. (A computer account will be created and integrations will be made with systems in the background, as required for other business processes to function as expected.) | At the same point a hiring manager/resource administrator would have entered information into CAMP to create a computer account, they’ll go to CHEF instead. (A computer account will be created and integrations will be made with systems in the background, as required for other business processes to function as expected.) |
Hiring managers/resource administrators will visit a specific webform (the link will be provided soon) the provisioning form to select from a list of things that might be needed for a new employee. The list includes things like:
Submitting the form sends requests to the right departments to provide these things. Representatives from the departments may follow up with you or the new person individually if they need more information or to arrange a meeting etc. | Hiring managers/resource administrators will visit a specific webform (the link will be provided soon) the provisioning form to select from a list of things that might be needed for a new contractoremployee. The list includes things like:
Submitting the form sends requests to the right departments to provide these things. Representatives from the departments may follow up with you or the new person individually if they need more information or to arrange a meeting etc. |
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It all depends on the work the new person will be doing.
The hiring manager/resource administrator knows what the new person needs, so the hiring manager/resource administrator will say ‘yes’ to all the right things.
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Because CHEF relies on the resource management system for information, we must move back to the original definition of “supervisor” meaning hiring manager/resource administrator.
When my supervisor/hiring manager/resource administrator logs into CHEF, the system knows who they are in relation to me, like so:
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Any information the hiring manager/resource administrator needs from CHEF will be sent automatically, like confirmations when they add a new resource record etc.
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But because hiring managers/resource administrators will use a special webform to ask for these things going forward, CHEF won’t need to send notifications about them.
The other main purpose of notifications from CAMP was to advise the hiring manager/resource administrator that a computer account would be deleted soon so that they could change the expiration date if applicable.
Because computer accounts will no longer have end dates until the hiring manager/resource administrator assigns one when/if necessary, this notification will no longer be needed.
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(If you’re a person who previously received notifications from CAMP and you’re worried that you’ll miss important information, please know that we have the information you shared with Cecilia previously and we will provide for you.)
Can I create/update resource records in
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Chef for staff
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whose records are normally administered by people who report to me?
The answer is YES, you absolutely can edit records for everyone who reports through to you. And you can add new records, too.
This is because as this manager (circled in yellow), you have access to all records in your organization (shaded in blue), including the people who report to you, who are managers/resource administrators AND people that report to those managers/resource administrators.
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Someone in my team reports to two different supervisors. Does CHEF handle that scenario?
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