DRAFT - cdavid - information here needs to be confirmed
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This is a change from how CAMP behaved because in CAMP, everyone had an end date and hiring managers had to intentionally renew/extend computer accounts at least every two years by responding to notifications from CAMP. Hiring mangers will no longer have to ‘renew’ or ‘extend’ computer accounts. They will only have to ‘end’ them.
What is the process to set up a new
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employee? A new contractor?
Employees | Contractors (academic and non-academic) |
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Everything leading up to when a new employee accepts a job offer and signs their acceptance letter stays the same. | Everything leading up to when a contracted resource signs their contract stays the same. This is true for all contractors. |
At the same point a hiring manager would have entered information into CAMP to create a computer account, they’ll go to CHEF instead. (A computer account will be created and integrations will be made with systems in the background, as required for other business processes to function as expected.) | At the same point a hiring manager would have entered information into CAMP to create a computer account, they’ll go to CHEF instead. (A computer account will be created and integrations will be made with systems in the background, as required for other business processes to function as expected.) |
Hiring managers will visit a specific webform (the link will be provided soon) to select from a list of things that might be needed for a new employee. The list includes things like:
Submitting the form sends requests to the right departments to provide these things. Representatives from the departments may follow up with you or the new person individually if they need more information or to arrange a meeting etc. | Hiring managers will visit a specific webform (the link will be provided soon) to select from a list of things that might be needed for a new contractor. The list includes things like:
Submitting the form sends requests to the right departments to provide these things. Representatives from the departments may follow up with you or the new person individually if they need more information or to arrange a meeting etc. |
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BEFORE a new person signs a letter of offer or a contract, the financial and hiring processes for employees and contractors may look very different. There are good reasons for that, some of them legal.
That’s That kind of thing is different than getting the person set up to do their work.
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The hiring manager knows what the new person needs to do the work we’ve asked them to do, so the hiring manager will say ‘yes’ to all the right things.
Can we use shared mailboxes as ‘supervisors’ in CHEF as we did in CAMP?
The concept of ‘supervisor’ is different going forward. In CAMP, the email address entered for ‘supervisor’ was really where you wanted CAMP notices to go.
Some people use(d) shared mailboxes as CAMP supervisors so that notifications can be received and processed by more than one person.
Although the hiring manager (who is probably the real supervisor) or delegate must enter or edit records in CHEF, they can provide a shared mailbox email address as the recipient of notifications if that works better for your team.
So, that’s a ‘yes’, with a little note that we were using the term ‘supervisor’ pretty loosely in CAMP.
What kind of notifications will CHEF send?
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But because hiring managers will use a special webform to ask for these things going forward, CHEF won’t need to send notifications about them.
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Because computer accounts will no longer have end dates until the hiring manager assigns one when/if necessary, this notification will no longer be needed.
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(If you’re a person who previously received notifications from CAMP and you’re worried that you’ll miss important information, please know that we have the information you shared with Cecilia previously and we will provide for you.)
I often create/update resource records in CAMP for the managers who report to me when they are away or need support. Can I still do that in CHEF?
The The answer is YES, you absolutely can edit records for everyone who reports through to you. And you can add new records, too.
This is because as this manager (circled in yellow), you have access to all records in your organization (shaded in blue), including those that belong to people that report to a manager… who reports to you.
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Someone in my team reports to two different supervisors. Does CHEF handle that scenario?
Not yet. We know about it and will be developing a way for supervisors to manage that situation but it won’t be ready for go-live.