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DRAFT - cdavid - information here needs to be confirmed

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Full time, regular employees will have no end date in Unit4 and their computer account will have no end date. If an employee leaves, HR offboarding processes ensure their end date is changed. Their Unit 4 record will become inactive and their computer account will be disabled and moved into the deletion processthe hiring manager will edit the employee’s record in CHEF to indicate the end date. That end date will be used to expire the computer account.

Term employees WILL have an end date on their resource record but their computer account will not. When their term ends. HR offboarding processes ensure their end date is changed. At that point, their Unit 4 record will become inactive and their computer account will be disabled and moved into the deletion process, the hiring manager will edit the employee’s record in CHEF to indicate the end date. That end date will be used to expire the computer account.

Contractors of all kinds will have a ‘contract end date’ on their resource record but not on their computer account. When their contract ends, their Unit4 record will become inactive. Their computer account will be disabled and moved into the deletion processthe hiring manager will edit the employee’s record in CHEF to indicate the end date. That end date will be used to expire the computer account.

This is a change from how CAMP behaved because in CAMP, everyone had an end date and hiring managers had to intentionally renew/extend computer accounts at least every two years by responding to notifications from CAMP. CHEF does not manage end dates. The computer account management process relies on dates in Unit 4. This means it’s very important to keep Unit 4 - the system of record for resource records - up to dateHiring mangers will no longer have to ‘renew’ or ‘extend’ computer accounts. They will only have to ‘end’ them.

What is the process to set up a new Employees? A new contractor?

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