Microsoft Planner is a task management tool included with Microsoft 365 subscriptions, enabling teams to create, assign, and track tasks collaboratively.

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Two ‘levels’ of Microsoft Planner at RRU

1. Microsoft Planner: Ideal for teams or individuals seeking straightforward task management without advanced project management features.

2. Microsoft Planner P1: Suited for teams requiring comprehensive project management tools, including advanced reporting, task dependencies, and agile methodologies.

Key differences between Microsoft Planner and Planner Plan 1

Note: Microsoft Planner offers essential task management features, while Planner Plan 1 provides enhanced capabilities suitable for more complex project requirements.

How to access Microsoft Planner

If you have existing plans in Microsoft Planner, they remain accessible regardless of your subscription. To access them or to start new plans:

1. Via Web Browser:

   • Navigate to your Microsoft Plans and sign in with your RRU Login (longform). Here, you can access plans created by others and shared with you, created by you and shared with others, or created by you for your personal use.

2. Within Microsoft Teams:

   • Open Teams and select the Planner app from the sidebar. This is a good place to access plans shared by your team.https://planner.cloud.microsoft/webui/myplans/if you plan to use the plans with your team.

Request a Planner Plan 1 license

If your needs are not met by the basic version of Microsoft Planner, you can request a license for the more advanced Microsoft Planner P1. Visit the software request page and follow instructions to make your request.

Getting started with your P1 license.

To invite people to work in project you’ve created, you’ll need to create a Team. Follow this naming convention:

Name your project teams consistently

The team name should be made up of three parts:

In this example, the team name will be ITS_Cyber_Security.

There must be an underscore after the business unit name. You may or may not wish to use additional underscores depending on if you think they help with readability.

Other examples include:
ITS_CyberSecurity
FIN_Reports
PCS_FutureSkills
PCS_Future_Skills

Learning resources

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