Add/edit a faculty bio

A finished Faculty bio page can look like this

Or this, if you use more options

The faculty bio page type has been created to suit a number of different needs. There are a lot of fields that you may not use. 

For illustration purposes, here's a faculty bio with content in every possible field (we need 3 screenshots to show you!):

As you can see, the Faculty bio content type is flexible.  You don't have to get it perfect right away. You can start with the basics and give some thought to whether you'd like to add additional information. You can edit it whenever you want!

Regardless of which sections of the page you plan to use, you'll find that there are several different kinds of fields and they each behave differently.  You can read more about those on the page called Field types in the CMS.  This is important information to have before you begin editing, so please take a moment to review that.

Editing content

When you are creating or editing a profile page, fill in the relevant information using the screenshots below as a guide. 

You can refer to the 'Faculty bio with a lot more info included' pages above to see where things are displayed on the page.  

About fields

Reminders about fields:

• These are all free-form fields where you can type whatever you want.  You can tell because there are no handles on the left of the field and no drop-down arrows on the right.  The asterisks indicate that these are all mandatory fields.
• The content in the Meta description field is not shown on the finished page. This field is used to help search engines like Google find you when people search on your name or other keywords you've included there.  The Mega description should not be a list of words like "Mary research leadership coaching vice-president innovation education".  Search engines can tell when we're "padding" the Meta description field and this will negatively impact how Google includes this page in search results. So, use some keywords in a sentence for best results.

• The 'X' through "Show media item weights" indicates that you can ignore item weights.  Some things are a little harder to do/edit if you have the weights showing and you don't need to change them so we'd recommend ignoring them altogether. 
• If there is a profile picture already on your page but you want to change it, you can click the X in the upper right-hand corner of the picture to remove it.
• Then, you can add a new picture following the instructions outlined on a page called Add/Edit a media block component. Your image should be square ideally.  Here is more information about images on the website.
• Notice the handle to the left of the expertise field where we've typed "Coaching".  That's an indicator that you can move this field up and down.  That's handy if you've entered a number of expertise items but wish to change the order vs. retyping everything.

In the screen below, you can see:

• Handles to the left of the "Programs taught" fields, meaning you can move them up and down.  
• A magnifying glass on the right-hand side of the field.  This means this is a searchable field.  In these, you can start typing part of the name of the program and the system will offer you a list of possible matches from which to choose.
• A down arrow to the right of the "faculty type" field.  Here, you can choose from a predefined list of faculty types.

Position/title information

Now, let's enter the position/title information to create what you see on our sample page:

Here's how to get "Associate faculty" in position 1:

And here's how to get "Associate Vice-President, Professional & Continuing Studies" in position 2:

If you wish to add more faculty position titles, click the "Add Faculty position" button circled in red.

Contact information

You want people to contact you. You can choose to share one or more of these things:

• Email - for security reasons, we do not publish email addresses on webpages.  This link will take people to a 'contact form' to fill out. Once they hit 'send', you receive an email, but your email address is never exposed.
• LinkedIn 
• Twitter
• Personal website 

In all of these, the "Link text" field is simply text and will be displayed to the right of your profile picture on your bio page:

The text can be anything you want but as a general rule, we find these simple choices the best.

• Orchid ID - the "link text" field is mandatory and must contain your OrchidID

This is what the data entry screens look like for contact information:

Biography and Experience

Next, you'll enter the biography and experience information in the space provided.

The default 'text format' is 'Basic HTML', as you see here in yellow, in the biography section.  Notice that there is a limited amount of choices in the editing toolbar - bold, italics, link, bullet, numbers but not much else.

If you change the 'Text format' to 'Full HTML' as you see in the Experience section, you will have more text formatting options.

Use whichever Text format you prefer but be aware that if you switch from one to the other, you'll see a notice letting you know that if you've formatted something in a way that only works in one of them, you may lose that formatting.

Boards and Committees

List your memberships and committees here.  We suggest a bulleted list.  At the bottom, you'll see that there is a 200 character limit and you'll be advised how much space you have remaining.

Education 

When your profile is new, there may be no education recorded yet.  To record one, click the "Add Education item" button:

An "Education item" contains a mandatory field for name, credential and institution. If you have more than one education item, you can move them around using the handle (to the left of 'Credential').  At any point, you can click the 'Remove' button to remove an education item.

Once an education item has been entered, you can click the 'Add Education item' button to add another. Repeat as necessary.

Awards

Similar to the above, there will be no awards listed when you get started.  Use the 'Add award' button to add one at any time. Use the 'Remove' button to delete one.

Research

Per the note at the bottom of this section, you may summarize your research interests here by adding up to 3 research topics. These do not link to anything. They are for informational purposes only.

Then you may add details about your research.  This section behaves very similar to the Education section. Click 'Add research' to add a research item.  Enter the details.  Repeat as necessary.

Publications

This section behaves very similarly to Education items. 'Add Publication' to get started.  Enter information.  Repeat as necessary.  Delete entry with the 'Remove' button.

In the Community

Highlight your involvement in the community.  This section behaves very similarly to Education items, with the addition of a field in which to share the URL that links to a relevant story.

News stories

You can highlight relevant news stories. These news stories must exist on the RRU site.  Start typing the name of a news story in the space, then select from a list.  Click 'Add another item' to add more than 3.

Ready to publish (or save as draft)?

Refer to the publishing options information to determine your final steps.