Grading Exceptions

Student Withdrawals

• If a student voluntarily withdraws or is required to withdraw, a grade of ‘VW’ or ‘RW’ is entered in Agresso by the registrar’s office.
• The grade in Agresso is the official grade and will not be overwritten by a grade from Moodle

Prior to course end date

• If the withdrawal is entered prior to the course end date, the student will be automatically un-enrolled from the course.
• No grading in Moodle is required as the student will not exist in the course in Moodle.

After course end date

• If you are finalizing grades and notice that a student you know has withdrawn is showing in your gradebook, in order to submit grades for the course, you will need to enter an ‘INC’ for this student. 
• Be sure to contact the registrar to confirm they know the student has withdrawn.

Extension Granted (EG)

• A student may be granted an extension in any course for a variety of reasons.   See the policy on student status.

• Students requiring an extension in a dissertation, thesis, final project or research paper may apply to the dean (or designate) for an extension.  See the Policy on requesting an extension for a thesis, project, research paper or dissertation.
• Once an extension has been approved, it must be submitted directly to the Registrar’s office along with a deadline for the extension. 
• The grade for the student will be entered into Agresso as ‘EG’ until a final grade is provided. 
• An ‘INC’ should be entered into the corresponding Moodle course gradebook for these students.
• When the student completes their extension, they may require a further extension.  Follow the same process to request a further extension. 
• No further grading can be done in Moodle since an extension requires payment. 
• When the student completes their extension, email the final grade to the Registrar’s office.