Student Withdrawals

If a student voluntarily withdraws or is required to withdraw, a grade of ‘VW’ or ‘RW’ is entered in Agresso by the registrar’s office.
The grade in Agresso is the official grade and will not be overwritten by a grade from Moodle

If the withdrawal is entered prior to the course end date, the student will be automatically un-enrolled from the course.
No grading in Moodle is required as the student will not exist in the course in Moodle.

If you are finalizing grades and notice that a student you know has withdrawn is showing in your gradebook, in order to submit grades for the course, you will need to enter an ‘INC’ for this student.
Be sure to contact the registrar to confirm they know the student has withdrawn.

Extension Granted (EG)

A student may be granted an extension in any course for a variety of reasons. See the policy on student status.

Students requiring an extension in a dissertation, thesis, final project or research paper may apply to the dean (or designate) for an extension. See the Policy on requesting an extension for a thesis, project, research paper or dissertation.
Once an extension has been approved, it must be submitted directly to the Registrar’s office along with a deadline for the extension.
The grade for the student will be entered into Agresso as ‘EG’ until a final grade is provided.
An ‘INC’ should be entered into the corresponding Moodle course gradebook for these students.
When the student completes their extension, they may require a further extension. Follow the same process to request a further extension.
No further grading can be done in Moodle since an extension requires payment.
When the student completes their extension, email the final grade to the Registrar’s office.

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