Chef User Guide

add a new resource record for an employee, contractor, or other

find a colleague to see their location on campus and phone number; connect with them on Teams

edit your record to change your home address, see your position number and description/title

view your team’s records in one place

assign roles to people in Chef

approve submissions from hiring managers for new employees

find information about a person using their name or resource ID.

User

This person is responsible for keeping their own record up to date (everyone is a ‘user’). This is a Chef role.

Resource administrator

This person is responsible for maintaining records for their team. They will add records for new resources (employees and contractor) and edit existing records. Settings in the resource management system will determine who is in their team, but the role is assigned in Chef. The resource management system must be aware of the positions that this resource administrator can hire into or else, they cannot.

Delegate

This person can act as their resource administrator. Therefore, they can access records for everyone in their team (except the hiring manager’s record). The relationship between this person and their resource administrator is defined in the resource management system but this role is assigned in Chef. A resource administrator can assign the role of delegate to someone in their team.

Delegate for contractors

This person can act as their resource administrator. Therefore, they can access records for contractors in their team. The relationship between this person and their resource administrator is defined in the resource management system but this role is assigned in Chef. A resource administrator can assign the role of 'delegate for contractors' to someone in their team.

HR

This person is responsible for reviewing and approving submissions made by resource administrators (in this case, hiring managers) or their delegates.

IT Support

This person can look up individuals in Chef to see limited information related to their computer account and department/department contact.

Superuser

assigned in Chef, this person is a system administrator in IT who can manage permissions in the system. The superuser cannot add records for employees because they

1. Hiring manager/resource administrator enters information about a new employee in Chef

   1. HR receives a notice

2. HR reviews and approves the record & the hiring manager/resource administrator receives a notice

3. Chef adds a new personnel record and a new employment record to Unit 4 (this is the system of record)

4. Chef holds information for the account creation process

1. Resource administrator enters information about a new contractor in Chef

2. (no approval checkpoint)

3. Chef adds a new personnel record and a new employment record to Unit 4 (this is the system of record)

4. Chef holds information for the account creation process

5. The computer account creation process checks to see if there is new record for a person who does not have an RRU Login & email address and if so, creates one.

   1. The new person receives a notice giving them information about their new RRU Login and email address, etc. See below for an example. They are instructed to set up a new password to complete the computer account activation process.

   2. At the same time, the hiring manager/resource administrator/delegate receives a notice with information about the new RRU Login (similar to the example below, but there’s no link to set up a password and there is no need to forward the email to the new person).

The hiring manager/resource administrator/delegate can not visit the provisioning page in Our People to ask for things the new person needs, like access to shared mailboxes, O: drive folders, elevated permissions in corporate software, etc.