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Info

Get to know Chef

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Chef is a user-friendly interface to RRU’s resource management system, which is called Unit 4. It will collect information about new resources - employees, contractors, guests, etc. - update the resource management system, and manage the creation of computer accounts. Individuals or hiring managers can also use CHEF to update existing records.

Workflow in Chef

Processes Although the processes used to hiring hire employees differ from those used to hire contractors but , both involve receiving financial approvals, job postings, interviews, and offers. When This is what happens when someone accepts an offer from RRU, the hiring manager or delegate will add a record to Chef, which starts a chain of events, following this workflow:.

Employee types

Contractor types

  1. Hiring Manager enters information about a new employee in Chef

    1. HR receives a notice

  2. HR reviews and approves the record

    1. hiring manager receives a notice

  3. Chef adds a new record to Unit 4 (this is the system of record)

  4. Chef sends information for the required record in Avanti, the payroll system

  1. Hiring Manager enters information about a new contractor in Chef

  2. (no approval checkpoint)

  3. Chef adds a new record to Unit 4 (this is the system of record)

  4. Chef sends information for the required record in the Accounts Payable system

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Employee and Contractor types

  1. Chef sends information to the computer account creation process and on the next run, a computer account is created for the new person. This includes an RRU email address.

    1. The hiring manager receives a notice when the computer account is ready so that they can:

      • communicate this to the new person at the right time, providing them with their username, email address, and temporary password

      • visit the provisioning page in Our People to ask for things the new person needs, like access to shared mailboxes, O: drive folders, elevated permissions in corporate software, etc.

The computer account creation process runs 3 times each weekday. A computer account can be created soon after a record is entered into chef, or 16 hours later, depending on timing.

Cecilia: find out who receives the notice directly vs. through the hiring manager and update point a as necessary.

Chef role definitions

Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.

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