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Info

Get to know Chef

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Employee types

Contractor types

  1. Hiring Manager enters information about a new employee in Chef

    1. HR receives a notice

  2. HR reviews and approves the record

    1. hiring manager receives a notice

  3. Chef adds a new record to Unit 4 (this is the system of record)

  4. Chef sends information for the required record in Avanti, the payroll system

  1. Hiring Manager enters information about a new contractor in Chef

  2. (no approval checkpoint)

  3. Chef adds a new record to Unit 4 (this is the system of record)

  4. Chef sends information for the required record in the Accounts Payable system

Computer accounts from Chef

The computer account creation process runs three times each day. There has been no change to the computer account creation process. The next step in the workflow applies to all records entered into Chef.

Employee and Contractor types

  1. Chef sends information to the computer account creation process and on the next run, a computer account is created for the new person. This includes an RRU email address.

    1. The hiring manager receives a notice when the computer account is ready so that they can:

      • communicate this to the new person at the right time, providing them with their username, email address, and temporary password

      • visit the provisioning page in Our People to ask for things the new person needs, like access to shared mailboxes, O: drive folders, elevated permissions in corporate software, etc.

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Chef role definitions

Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.

Roles

Purpose

User

assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’)

Hiring Manager

according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records

Delegate

assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record)

Delegate for contractors

assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees

HR

assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates

Superuser

assigned in Chef, this person is a system administrator who can do everything in the system

What

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functionality exists in Chef?

This is a list of functions in Chef. We expect that Chef will be evolving for some time so this list may change often.

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