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Employee and Contractor types

Chef sends information to the computer account creation process and on the next run, a computer account is created for the new person. This includes an RRU email address.
1. The hiring manager receives a notice when the computer account is ready so that they can:
  - communicate this to the new person at the right time, providing them with their username, email address, and temporary password
  - visit the provisioning page in Our People to ask for things the new person needs, like access to shared mailboxes, O: drive folders, elevated permissions in corporate software, etc.

Role definitions

Each person who uses chef is assigned a role. Some roles are decided based on your position at RRU, as defined in the resource management system. Others are assigned based on operational need. All roles determine what you can do/access inside the system. One person can have more than one role.

Roles	Purpose
User	assigned in Chef, this person is responsible for keeping their own record up to date (everyone is a ‘user’)
Hiring Manager	according to the resource management system, this person is responsible for a team and will add new records for new resources and edit existing records
Delegate	assigned in Chef, this person can access everything as though they are a hiring manager (except the hiring manager’s record)
Delegate for contractors	assigned in Chef, this person can access everything as though they are a hiring manager, but only for contractors, not for employees
HR	assigned in Chef, this person is responsible for reviewing and approving submissions of new employee information by hiring mangers and/or their delegates
Superuser	assigned in Chef, this person is a system administrator who can do everything in the system

What can you do in Chef?

This is a list of functions in Chef. We expect that Chef will be evolving for some time so this list may change often.

Menu Options
Create Resource	add a new resource record for an employee, contractor, or other
Directory	find a colleague to see their location on campus and phone number; connect with them on Teams
My Profile	edit your record to change your home address, see your position number and description/title
My Team	view your team’s records in one place
Permissions	assign roles to people in Chef
Position Approvals	approve submissions from hiring managers for new employees
Terminate Employment	disable the computer account and start the 30-day process of deleting it along with email etc., when someone leaves RRU this ‘terminate employment’ option does not automatically terminate records in other systems like HR, Avanti, Accounts Payable

What roles have access to Chef functionality?

Menu Options	You	Hiring Manager	Delegate	Delegate for contractors	HR	Superuser
Create Resource				contractors only
Directory
My Profile
My Team				contractors only
Permissions
Position Approvals
Terminate Employment

Versions Compared

Old Version 13

New Version 14

Key

Role definitions

What can you do in Chef?

What roles have access to Chef functionality?